Plan of Regular Items of Council Business, 2018/19

Timing

Item of business

Michaelmas Term 2017

 

Michaelmas Term week 1 (8 October 2018) (the default is that this meeting will not take place unless needed).

  • Urgent business only which requires discussion not just decision.

Michaelmas Term week 4 (29 October 2018)

  • Trustees’ duties, including the Charity Commission’s Guidance on Public Benefit; Conflicts of Interest; Public Sector Equality Duty[1]
  • Financial update
  • Fraud risk assessment
  • Schedule of Council’s business for 2018/19
  • Council’s Standing Orders 2018/19
  • Annual reports of the five main committees of Council
  • Presentation on building projects
  • Honorary Degrees Committee report

Michaelmas Term week 8 (26 November 2018)

  • Head of Division report: Humanities
  • Brexit update
  • Annual Prevent report to OfS
  • Annual Audit and Scrutiny Committee report
  • University financial statements (through Finance Committee)
  • Annual Report on Value for Money (through A&SC and PRAC)
  • Termly A&SC report
  • SRIRC annual report (timing tbc)
  • Revised schedule of business
  • Dates of Council meetings, 2019/20 and confirmation of the date of the Away Day, 2019

   

Timing

Item of business

Hilary Term 2018

 

Hilary Term week 1 (14 January 2019) (the default is that this meeting will not take place unless needed).

  • Urgent business only which requires discussion not just decision.
  • Q1 forecast by circulation.

Hilary Term week 4 (4 February 2019)

  • Head of Division report: MPLS
  • Financial update
  • Annual Review of the overall financial strategy (from Finance Committee)
  • PRAC
    • Update on strategic and divisional planning (to include report on the Planning Day and on divisional plans)
  • OUP Strategy
  • Undergraduate fees and funding for 2019/20 (through EdC and PRAC)Risk Management (through GPC

Hilary Term week 9 (11 March 2019)

  • Head of Division report: Social Sciences
  • Brexit update
  • Proctors Complaints annual report
  • Access Agreement and Participation Plan 2020/21 (through EdC)
  • Annual Equality Report
  • Audit and Scrutiny Committee report

 

Timing

Item of business

Trinity Term 2018

 

Trinity Term week 1 (29 April 2019) (the default is that this meeting will not take place unless needed.)

  • Urgent business only which requires discussion not just decision.

Trinity Term week 4 (20 May 2019)

  • Head of Division report: Medical Sciences
  • Financial update
  • Presentation on building projects
  • PRAC
    • Approval of minor capital and IT budgets for 2019/20-2021/22
    • Q2 financial forecast
    • JRAM allocations
  • Access and Participation Plan – final version for report
  • Annual Equality Report

Trinity Term week 9 (24 June 2019)

  • Head of Division report: Registrar
  • Investment Committee annual report
  • OUP annual report
  • OUP financial statements (through Finance Committee)
  • OUSU annual impact report to Council (via EdC)
  • Annual report of the Security Subcommittee (through GPC
  • Risk Management (through GPC)
  • College Accounts Committee indicators (through GPC)
  • College Contributions Committee annual report (or week 12)

July meeting (15 July 2019)

  • Head of Division report: PVC with responsibility for GLAM
  • Brexit update
  • Q3 forecast (through PRAC)
  • 2019/20 Budget (through PRAC)
  • Financial forecasts (through Finance Committee)
  • PRAC
    • Strategic Plan implementation monitoring (through PRAC) (tbc)
    • Student Number Planning annual report
  • Health and Safety Management Sub-Committee Annual Report (through GPC)

 

  • Audit and Scrutiny Committee report including Annual Provider Review
  • Annual Report of the PPH Supervisory Committee (through EdC)
  • Annual Report of the Joint Supervisory Committee for Visiting Students (through EdC)

September Away Day (c.27 September 2019 tbc)

  • Strategic discussions

 

 

 

 

 

[1] In 2018/19 these items were taken at Council’s Away Day on 21 September 2018.

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